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  • Support the creation of community learning centers that provide academic enrichment opportunities during non-school hours for children, particularly students who attend high-poverty and low-performing schools
  • Offer students a broad array of enrichment activities that can complement their regular academic programs
  • Help students meet state and local student standards in core academic subjects, such as reading and math
  • Offer literacy and other educational services to the families of participating children

Delaware 21st CCLC Sites

  

Delaware 21st CCLC Goals

  • Increase academic achievement of participating students in one or more academic areas
  • Increase school connectedness of participants, including families, caregivers, and school teachers
  • Increase capacity of participants to become productive adults

The Delaware Department of Education manages statewide competitions and awards subgrants to eligible entities. For this program, “eligible entity” means a local educational agency, community-based organization, another public or private entity, or, ideally, a consortium of two or more of such agencies, organizations, or entities. States must give priority to applications that are jointly submitted by a local educational agency and a community-based organization or other public or private entity. Consistent with this definition of eligible entities, faith-based organizations are eligible to participate in the 21st Century Community Learning Centers program.

Subgrant awards are for 21st CCLC programs for a period of 3 to 5 years. Subgrantees must primarily serve students who attend schools that are eligible as Title I schoolwide programs (40% or higher poverty level, based on the Expanded Poverty definition). Subgrantees must offer opportunities for families to actively and meaningfully engage in their children’s education. (A component of this may include family member and caregiver literacy programs.) Subgrantees are required to submit a "Sustainability Plan" describing how the community learning center will continue after 21st Century funding ends.

Each 21st CCLC subgrantee may use the funds to carry out a broad array of before- and after-school activities (including those held during summer recess periods) to advance student achievement. These activities include:
  • Remedial education activities and academic enrichment learning programs, including those which provide additional assistance to students to allow the students to improve their academic achievement;
  • Mathematics and science education activities;
  • Arts and music education activities;
  • Entrepreneurial education programs;
  • Tutoring services, including those provided by senior citizen volunteers, and mentoring programs;
  • Programs that provide after-school activities for limited English proficient (LEP) students and that emphasize language skills and academic achievement;
  • Recreational activities;
  • Telecommunications and technology education programs;
  • Expanded library service hours;
  • Programs that promote parental involvement and family literacy;
  • Programs that provide assistance to students who have been truant, suspended, or expelled to allow them to improve their academic achievement;
  • Drug and violence prevention programs;
  • Counseling programs; and
  • Character education programs.
Quality afterschool programs provide safe, engaging environments that motivate and inspire learning outside the regular school day. While there is no one single formula for success in afterschool programs, both practitioners and researchers have found that effective programs combine academic, enrichment, cultural, and recreational activities to guide learning and engage children and youth in wholesome activities. They also find that the best programs develop activities to meet the particular needs of the communities they serve.
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RFP to select Subgrantees to administer 21st Century Community Learning Center Programs

The Delaware Department of Education is issuing a request for proposal (RFP) to select subgrantees to administer 21st Century Community Learning Center (CCLC) programs under the Federal Elementary and Secondary Education Act. 21st CCLC programs are designed to provide students with academic enrichment activities in order to help them become more successful in school. Programs may be developed at all grade levels to support elementary, middle and high school students. This is a competitive grant. Funding for the learning centers will be awarded through a competitive process. Applications for these funds will be made available early October 2012. Applicants will propose a program and budget based on the activities that are needed for the students. The initial grants will be at least $50,000 annually for three to five years.

Cohort 11 Request for Proposals (RFP) must be postmarked by 4 PM on February 25, 2013. No hand-delivered or electronic submissions are accepted.
Address applications to:
Teresita Cuevas
Delaware 21st Century Community Learning Centers Competition
Center for Disabilities Studies
University of Delaware 461 Wyoming Rd
Newark, DE 19716

 There was an optional 21st CCLC Technical Assistance Meeting held on Tuesday, October 23, 2012 from 8 AM to Noon at the Delaware Department of Education, John W. Collette Education Resource Center, 35 Commerce Way, Dover, Delaware 19904, Conference Room A
 

Legislation and Guidance

Title IV, Part B - Elementary and Secondary Education Act (ESEA), as amended

21st CCLC Non-Regulatory Guidance

Profile and Performance Information Collection System (PPICS) Searchable Database

The purpose of PPICS is to collect basic information about the characteristics associated with 21st CCLC projects funded through state-administered programs and the outcomes these programs were able to achieve as a result of providing services to students and adult family members attending their programs. Drawing from data housed in PPICS, one can search for information regarding (1) competitions held by states to award new 21st CCLC grants and (2) programs being run by active 21st CCLC grantees. Subgrantees are assessed regarding student progress by monitoring student grade summaries, test scores, teacher surveys, and parent surveys through the federally-required PPICS online tool. http://ppics.learningpt.org/ppics/public.asp

Subgrantee Fall 2012 Meeting - September 19, 2012

Slides
Aligning with the School Day Practioner Tips Y4Y
Alignment Observation and Supervision Checklist Y4Y
Communication and Collaboration Checklist Y4
Homework Contract Y4Y
Implementation Planner Y4Y

Subgrant Administration

Partnership Update Forms
Subgrantee Contact UpdateForm
Amendment Request Form - Amendments will be accepted and reviewed during the following periods:

Submission Date Periods                            Review Date Periods
August 1 - August 15                               August 15 - August 22
December 1 - December 15                       December 15 - December 22
June 1 - June 15                                     June 15 - 22
Submit your amendment via e-mail for approval to the Delaware 21st CCLC State Coordinator.

If actual expenditures within any reporting category exceed the higher of 15% or $5,000 of the budgeted amount, the subgrantee must briefly explain why as part of a budget amendment. A similar explanation is required if expenditures of $5,000 or more are made within a reporting category for which no expenditures were budgeted.

There are no extensions or carry-over allowed. The subgrants generally are for 1 year, 45 days.

 

Federal Budget Pages 2013 - Final Expenditure Reports must show both Total Budget line and Total Expenditure line.

What are Indirect Costs

Monitoring and Evaluation Tools

Average Daily Attendance Calculator UPDATED VERSION!

Self Assessment Tool - A copy must be submitted to the State Coordinator each December and June

21st CCLC students must be tagged in eSchool Plus. This information must be updated quarterly: February 15; May 15; August 15; and November 15

Annual Evaluation Report - Each 21st CCLC program must submit to the Delaware 21st CCLC State Coordinator, no later than 30 days after the subgrant end date, the following items as its Annual Evaluation:

  • the current Annual Performance Report (APR) Summary from Profile and Performance Information Collection System (PPICS) data reflecting data through the subgrant end date,
    • PPICS will create an APR using the latest data in PPICS
    • Input and update data when an evaluation is needed
  • the final Expenditure Report
    • Must show Total Budget line for every column, which should match the amounts in the original subgrant and NOTOG.
    • Must show Total Expenditures for every column, which should match your program’s financial records for all expenditures. Ideally, the grand total should equal the grand total of the Total Budget amount.
    • If actual expenditures within any reporting category exceed the higher of 15% or $5,000 of the budgeted amount, the subgrantee should briefly explain why. A similar explanation is required if expenditures of $5,000 or more are made within a reporting category for which no expenditures were budgeted.
  • the Evaluation Responses

21st CCLC Site Visits Form
Objectives and Performance Indicators
Student Outcomes
Profile and Performance Information Collection System (PPICS) Information
Annual Performance Report (APR) Summary - a blank report - the APR is generated in PPICS, using subgrantee submitted data
Delaware 21st Century Community Learning Centers Independent Evaluation
Evaluation Guide
Subgrant Assurances 

21st CCLC subgrantees assure that each of the Centers will be meeting Delaware Office of Child Care License Regulations. The only exemption for this assurance is in situations where 1) the public school is the lead agent of this subgrant AND 2) all 21st Century program sites are located in public schools in that school district or charter school. PLEASE NOTE: If a 21st Century program is located in a public school (or schools) where the community-based organization is the lead agent of this subgrant, then that public school (or schools) MUST BE LICENSED by the Delaware Office of Child Care License. Payments to 21st Century subgrantees after December 31, 2011 will be withheld until the subgrantee can show valid Office of Child Care Licensing for each site in their 21st Century program.

Professional Development Tools

You for Youth: Online Professional Development Program: The You for Youth website http://y4y.ed.gov provides support to grantees of the U.S. Department of Education's 21st Century Community Learning Centers program. Based on research and best practices, Y4Y offers training in the "what, why and how" of a variety of topics. Y4Y also presents a rich collection of resource materials, along with a variety of opportunities to connect with education experts and practitioners. Current course topics include project-based learning; aligning with the school day; science, technology, engineering, and mathematics; strengthening partnerships; and family involvement. It's easy and free to join the Y4Y community, and you will be at the head of the line to receive news and announcements about special events, such as webinars with expert practitioners. Sign up at http://y4y.ed.gov.

After School Training Toolkit - features tools, models and expertise to improve afterschool learning across the nation 

General Resources

Resource List 
Afterschool Evaluation 101
Afterschool Program Resources
Effective Afterschool Programs
Homework in Afterschool Toolkit
Quality Afterschool Programs
Guide to Partnering with Faith-based and Community Organizations

Contact information  

21st CCLC State Program Officer                                                       
John Hulse
Education Associate, School Improvement
Delaware Department of Education, 35 Commerce Way, Suite 1, Dover, DE 19904
Telephone: (302) 857-3320

21st CCLC Technical Assistance Coordinator
Teresita Cuevas
Center for Disabilities Studies, University of Delaware, 461 Wyoming Rd, Newark, DE 19716
Telephone: (302) 831-2053

21st CCLC Secretary
Jennifer Roussell 
Secretary, Career, Technical, and Title I Resources
Delaware Department of Education, 35 Commerce Way, Suite 1, Dover, DE 19904
Telephone: (302) 857-3320